Monograph Guidelines

Monograph Guidelines

Submit your monograph in a Word document via email.

Spacing

Single space, double space between paragraphs.

Quotations

Enclose all directly quoted material in quotation marks and give credit in a footnote. Check to make sure the quotation is verbatim. Use ellipses (…) to indicate any omitted material. Paraphrasing can legally be considered a quotation, if it consists of copying with a few words or phrases altered.

Footnotes

Single space footnotes at the bottom of the page. They should be preceded by a short rule to separate them from the text.

Expository Footnotes

These expand on a point made in the text and should appear at the bottom of the page to which they refer.

Citation Footnotes

These give credit for quoted material and should contain the same information as references, but they are preceded by “From” and followed by the reference page number.

Contents & Organization

Pages

Number manuscript and reference pages consecutively.

Headers

Indicate order of headings. Main headings should be in all capital letters. Secondary headers should have main words in capital letters. Tertiary headers should only have first word capitalized.

Example

Main Header: THE BENEFITS OF BREASTFEEDING
Secondary Header: The Benefits of Breastfeeding
Tertiary Header: The benefits of breastfeeding
If you have headers that extend beyond tertiary headers, put them in italics.
4th level header: THE BENEFITS OF BREASTFEEDING
5th level header: The Benefits of Breastfeeding
6th level header: The benefits of breastfeeding

Figures

Figures may be simple line drawings, charts, graphs, diagrams, maps, photographs, ink wash, watercolor, or pencil drawings. Figures should be mentioned at least once in the text. Figures should be placed on the page where they are mentioned. Include all figures when you submit text.

Numbering

Figures should be numbered consecutively: Fig. 1, Fig. 2, etc.

Grouping

If figures are to be grouped together, such as for a step-by-step procedure, indicate the grouping by letter designation: Fig. 1A; Fig. 1B; Fig. 1C. If you have a preference for their layout, enclose a rough sketch.

Legends (Captions)

The legend is a brief explanation of the figure. Each figure must have a legend. Legend numbers should correspond with the figure numbers. Give credit for a borrowed illustration. Include permission from the originator to use borrowed figures.

Tables

Each table should have a short title. Number tables consecutively within each chapter: Table 1, Table 2, Table 3, etc. Place each table on the page following where it is mentioned. Give credit for borrowed tables. Include permission from the originator to use borrowed tables.

Boxes

If the material is to be separated from the text, but it is not a table (for example, a checklist, list, or procedure), it will be placed in a box. Place it in the chapter close to where it is mentioned.

References

In the text. To reference an article in the text, put the author’s last name followed by the date of the article in parentheses. If there are two authors, list first author last name & second author last name, followed by the date of the article. If there are more than two authors, list the first author’s last name followed by et al., then the date of the article.

Example

One author: (Hale, 2006)
Two authors: (Hale & Hartmann, 2007)
More than two authors: (Hale et al., 2007)

Format

Vancouver style - follow the examples below.

Most recent

Use references of recent origin and latest editions unless of historical value.

Proofread Carefully

Check spelling of authors’ names in the text against spelling in the references.

Names of Journals or Books

Put in italics.

Multiple Authors

If a book or journal article has more than 6 authors, list the first author followed by et al.

Unpublished Material and Personal Communications

Unpublished material and personal communications should be included as numbered references. Provide specific information as follows: Jones S., personal communication, Feb 21, 1997; Jones S: CPR, unpublished manuscript, 1997.

Placement

The reference pages are placed at the end of each chapter and numbered as manuscript pages.

Publication Facts

References should include the full facts of publication as follows:

From a Book

Author(s) and/or editor(s). Title. Edition. City in which publisher is located: Publisher; year of publication. When essential, add the volume number and page number.

Book Examples

(1) Bennett PN. Drugs and Human Lactation. Ed 2. Amsterdam: Elsevier; 1996.
(2) Hale TW, Ilett KF. Drug therapy and breastfeeding. From theory to clinical practice. First ed. London: Parthenon Press; 2002.
(3) Burrus TL, Spiegel HF. Earth in crisis: an introduction to earth sciences. Ed 2. St. Louis: Mosby; 1980.
(4) Kagan BM, Goodhart RS: The vitamins. In Wohl MG, Goodhart RS (eds): Modern nutrition in health and disease. Philadelphia: Lea & Febiger; 1964.
From a journal: Author(s). Title of article. Name of journal (abbreviated without periods). Year month; volume(number): page numbers.

Journal and Periodical Examples

(1) Hale TW, Kristensen JH, Hackett LP, Kohan R, Ilett KF. Transfer of metformin into human milk. Diabetologia. 2002; 45(11):1509-14.
(2) Hartmann PE, Prosser CG. Physiological basis of longitudinal changes in human milk yield and composition. Federation Proceedings. 1984; 43(9):2448-53.
(3) Hartmann PE. Lactation and reproduction in Western Australian women. J Reprod Med. 1987; 32(7):543-7.
(4) Ilett KF, Kristensen JH, Wojnar-Horton RE, Begg EJ. Drug distribution in human milk. Australian Prescriber. 1997; 20(2):35-40.

More Examples

Article in an electronic journal:
Cantillon P, Irish B, Sales D. Using computers for assessment in medicine. BMJ [serial on the Internet]. 2004; 329(7466):606-9. Available from: http://bmj.bmjjournals.com/cgi/content/full/329/7466/606. [accessed 2004 Sep 15]

Web Document

National Library of Medicine. The National Library of Medicine’s Visible Human Project [homepage on the Internet] Bethesda, MA. C2003-2004. Available from: http://www.nlm.nih.gov/research/visible/visible_human.html [cited 2004 Sep 15]

Conference Paper

Anderson JC. Current status of chorion villus biopsy. In: Tudenhope D, Chenoweth J (eds). Proceedings of the Fourth Congress of the Australian Perinatal Society; 1986 Sept. 3-6; Brisbane, Queensland: Australian Perinatal Society; 1987. p. 190-6.